AI Use Policy

Purpose of the AI Use Policy

The purpose of this policy is to provide clear guidance on acceptable and unacceptable uses of artificial intelligence in manuscripts submitted to IJMORA. AI tools may assist researchers, but they cannot replace scientific expertise, ethical responsibility, data ownership, authorship accountability, or editorial judgment. IJMORA expects all submitted work to be carefully reviewed, verified, and approved by human authors before submission.

This policy applies to AI-assisted writing, language editing, grammar correction, translation, literature summarization, coding assistance, data analysis, image generation, figure preparation, reference checking, and manuscript formatting. It also applies to reviewer and editor use of AI tools during manuscript assessment.

Acceptable Use of AI Tools

IJMORA permits responsible use of AI tools when they are used as supportive instruments and not as substitutes for human authorship or scientific reasoning. Authors may use AI-assisted tools for improving grammar, sentence structure, readability, formatting, language consistency, reference style checking, translation support, coding support, and preliminary data-processing assistance.

• Improving grammar, spelling, punctuation, and readability.
• Assisting with academic language polishing and formatting.
• Supporting translation from one language to another.
• Helping with code debugging, statistical scripts, or data-processing workflows.
• Assisting with manuscript organization, headings, and structure.
• Checking consistency of terminology, abbreviations, and formatting.
• Supporting visual clarity of figures when no scientific meaning is changed.

AI Use That Must Be Disclosed

Authors must disclose meaningful AI use when artificial intelligence tools have contributed substantially to manuscript writing, translation, data interpretation, image preparation, coding, statistical analysis, literature summarization, or any part of the scientific content. Simple grammar correction or spelling correction does not usually require detailed disclosure, but any AI use that influences the intellectual, analytical, or interpretive content of the manuscript must be declared.

The disclosure should identify the AI tool used, the purpose of use, and the section of the manuscript affected. Authors must be honest. Hiding major AI use is not acceptable and may be treated as a publication ethics concern.

Suggested AI Disclosure Statement

Authors may use the following statement when appropriate:

“During the preparation of this manuscript, the authors used [name of AI tool] for [language editing / translation support / coding assistance / data-processing assistance / figure formatting]. The authors reviewed, verified, and edited all AI-assisted output and take full responsibility for the accuracy, originality, integrity, and final content of the manuscript.”

Author Responsibility

Authors remain fully responsible for every part of the submitted manuscript. This includes originality, factual accuracy, data reliability, ethical approval, citation accuracy, interpretation of results, conclusions, references, figures, tables, supplementary files, and final manuscript quality. AI-generated errors, false information, fabricated references, incorrect calculations, misleading summaries, unsupported claims, or inaccurate interpretations remain the responsibility of the authors.

Authors must carefully verify all AI-assisted content before submission. Submitting AI-generated text without proper checking is careless and unacceptable. IJMORA will not accept “the AI made the mistake” as an excuse. The author submits the manuscript, so the author owns the responsibility.

AI Tools Cannot Be Listed as Authors

AI tools, chatbots, software systems, large language models, and automated writing assistants cannot be listed as authors, co-authors, corresponding authors, contributors, or guarantors. Authorship requires human accountability, ethical responsibility, approval of the final manuscript, and the ability to respond to questions about the research. AI tools cannot meet these requirements.

Unacceptable Use of AI

IJMORA does not allow AI tools to be used in ways that damage research integrity, mislead readers, fabricate evidence, manipulate data, or hide unethical conduct.

• Generating fake references, citations, DOI numbers, or source details.
• Creating fabricated data, results, tables, images, or experimental records.
• Producing false claims without evidence.
• Using AI to rewrite plagiarized content to hide copying.
• Using AI to create misleading peer-review reports.
• Using AI-generated images without disclosure where scientific meaning is affected.
• Uploading confidential manuscripts, reviewer reports, or private data into public AI tools without permission.
• Allowing AI to make final scientific interpretations without human verification.

AI-Assisted Writing and Language Editing

IJMORA permits authors to use AI tools for language editing, grammar improvement, academic tone improvement, and readability enhancement. However, the scientific meaning of the manuscript must not be distorted. Authors must ensure that AI-edited text accurately reflects their original research, data, interpretation, and conclusions.

Authors should not use AI to artificially inflate the manuscript with vague, repetitive, or unsupported statements. Clear, accurate, evidence-based writing is preferred over decorative or exaggerated language.

AI-Assisted Translation

AI-based translation tools may be used to translate manuscript text, abstracts, keywords, cover letters, reviewer responses, or supporting documents. However, authors must verify translated content carefully, especially technical terms, scientific names, chemical names, medical terminology, equations, units, and references.

Poor translation can damage scientific meaning. Authors are responsible for ensuring that translated text remains accurate, professional, and faithful to the original content.

AI Use in Data Analysis and Coding

Authors may use AI tools to assist with coding, statistical scripts, data cleaning, graph generation, or computational workflows. However, AI-assisted analysis must be checked and validated by the authors. The methods section should clearly describe the actual tools, software, models, parameters, and procedures used where relevant.

AI-generated code may contain logical errors, hidden assumptions, incorrect formulas, or unsuitable statistical methods. Authors must test, verify, and document any AI-assisted computational work before submission.

AI Use in Images, Figures, and Graphical Content

AI tools may be used for visual enhancement, layout preparation, graphical abstract support, figure formatting, or image clarity improvement when the scientific meaning is not changed. However, AI must not be used to fabricate experimental images, microscopy images, spectra, graphs, clinical images, or any visual evidence.

If AI significantly contributes to image creation or modification, authors must disclose this clearly. Scientific figures must accurately represent the underlying data.

References and Citation Accuracy

AI tools are known to produce fake references, incorrect article titles, false DOI numbers, wrong author names, and inaccurate journal information. Authors must manually verify every reference from reliable sources before submission.

Any manuscript containing fabricated or unverifiable references may be returned, rejected, corrected, or investigated depending on the severity of the issue.

Reviewer Use of AI Tools

Reviewers must protect manuscript confidentiality. Reviewers should not upload unpublished manuscripts, figures, tables, reviewer reports, or confidential editorial documents into public AI platforms unless explicitly permitted by IJMORA and compatible with confidentiality requirements.

Reviewers may use AI tools for language polishing of their own review comments, but the intellectual evaluation, scientific criticism, recommendation, and final review judgment must be made by the reviewer.

Editor Use of AI Tools

Editors may use AI-assisted tools for administrative support, language improvement, technical screening, similarity indicators, formatting checks, or workflow efficiency. However, editorial decisions must be made by qualified human editors. AI indicators cannot replace editorial judgment, peer review, or ethical assessment.

Editorial Screening and AI-Risk Indicators

IJMORA may use AI-risk indicators, plagiarism screening, language-quality checks, reference checks, and technical screening tools during manuscript assessment. These tools are advisory only. A manuscript will not be rejected solely because an automated system reports a possible AI-writing risk. Human editorial judgment remains essential.

Authors may be asked to clarify AI use, revise unclear sections, verify references, provide raw data, explain methodology, or submit an AI-use disclosure statement when necessary.

Confidentiality and Data Protection

Authors, reviewers, and editors must not upload confidential research data, unpublished manuscripts, private reviewer comments, patient information, personal data, institutional records, or sensitive material into public AI systems unless they have proper authorization and the platform meets appropriate confidentiality and data-protection standards.

Correction, Retraction, and Investigation

If undisclosed or irresponsible AI use is discovered after submission or publication, IJMORA may request clarification, require correction, issue an editorial notice, reject the manuscript, withdraw the submission, or begin a publication ethics investigation. Serious cases involving fabricated data, fake references, manipulated images, plagiarism, or misleading AI-generated content may lead to article correction or retraction.

Final Policy Statement

IJMORA supports responsible innovation in scholarly publishing. Artificial intelligence can help researchers improve communication, efficiency, and technical preparation, but it must be used transparently, ethically, and carefully. The final responsibility for every manuscript always belongs to the human authors.

Authors submitting to IJMORA confirm that any AI-assisted content has been reviewed, verified, disclosed where necessary, and approved by the authors before submission.